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Hello PeterW,
Briefly, you have understood correctly.
A free user can open files shared with him/her by someone using Premium/Business, but cannot share themselves.
The key sharing functionality is indeed what should be used, along with the secured folder functionality. For the folders where you want to share files, configure AxCrypt to share with the appropriate recipients.
Best is simply to try it out first – that’s why we offer 30 day free Trial!